![]() All you need to do is to type the contents. When you are done, click OK and Word will automatically create the letter design for you. The other tabs help you configure the subject line, mailing instructions and the sender information. In the Recipient info tab you can obtain the recipient’s name and address data from your Outlook Contacts or you can type it yourself. You can select a page design and a style, and if you have preprinted letterhead you can configure this using the dialog options. Select the data to add to the letter and complete the boxes as required. Choose Tools > Letters and Mailings > Letter Wizard and progress through each of the four tabs. If you need a quick and neatly formatted letter, the Word 2003 Letter Wizard will step you through the process (unfortunately the Wizard isn’t included in Word 2007 or Word 2010). The Letter Wizard in Word 2003 gets you started creating letters by completing boxes in the dialog.Ĥ. Finally, complete the merge by either printing the letters or saving them to a file that you can print later on. When that’s done, preview your letters to make sure that everything is correct. Now complete the letter and add an address block along with a greeting line using the links in the mail-merge task pane. Next, you’ll select the source for your name and address data from an existing list, your Outlook Contacts or you can choose to type a new list to use. You can use the Current Document or use a Template as the basis of your letter. If you don’t have the data in a digital format you can type it directly into Word.Ĭhoose Tools > Letters and Mailings > Mail Merge, select the Letters option and click Starting Document. It can also get its data from your Outlook Contacts list. Word can access data exported in a number of common formats including Excel. If you have the name and address details in a CRM program or your accounting software, for example, it’s best to use that data, as it will save you having to enter it manually. The Microsoft Word Mail Merge feature is the simplest way to send a business letter to a lot of people. This will create a new document based on the template, which you can now complete, edit and send. ![]() From the Templates area of the task pane choose On My Computer, select the template you just created and click OK. When the time comes to create a new document based on this template, choose File > New. Give the template a filename descriptive of its contents and click Save. When you have created your basic letter, choose File > Save As and from the Save as Type dropdown list, select Document template (*.dot). Use Microsoft Word’s mail-merge tool to combine data from your contacts or accounting software with a letter for bulk mailing. If you have paragraphs that you sometimes include and sometimes do not, add all of them to the template, as it’s easier to remove them as needed than to type them in future. Open a copy of the letter to reuse and remove recipient-specific information from it. If there’s a type of letter that you find yourself typing repeatedly, such as a collection letter or a request for information, you can save yourself repetitive work by creating the letter as a template. Use the template as a guide - it will help you make sure you include all the details you need to include in your letter - but remember a document created from a template is just like any other Word document you can (and should) edit the letter to make it your own. You’ll be taken to the website where you will find hundreds of business letters grouped into categories that you can download. In Microsoft Word, choose File > New and then in the templates list, select Letters. If you’re unsure exactly how to write a particular type of business letter, find a template to use. If you get stuck for the right words when writing a letter, use a Microsoft Word templates to get started.
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |